California records management
CalRIM, CSLB and California State Records Management
Guide to CalRIM, CSLB retention schedules, electronic records, lost-record documentation and California state-agency records management.
CalRIM is California's Records and Information Management program. It supports state-agency retention scheduling and records-management practices, including procedures addressing records lost or accidentally destroyed before their retention period ends.
Visit California State Archives records management01
Approved retention schedules
The CSLB schedule in this archive carries Secretary of State Approval No. 2023-168 and lists record series, retention periods and disposition information.
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Lost or accidentally destroyed records
The January 2024 CalRIM-04 template instructs agency records-management coordinators to notify CalRIM when records are lost or accidentally destroyed before completing their required retention period.
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Electronic records
Retention addresses records and their function, not merely the paper or device on which information happens to reside. Hardware disposition and record retention are related but not identical questions.
Questions answered
Frequently Asked Questions About CalRIM, CSLB and California State Records Management
- What is CalRIM?
- California's Records and Information Management program for state-agency records practices and retention scheduling.
- What is CalRIM-04?
- The source in this archive is a form and procedure for documenting records lost or accidentally destroyed before required retention is complete.
Primary record
Related Source Documents
- S012CSLB Records Retention Schedule — Approval No. 2023-168
The Secretary-of-State-approved CSLB retention schedule, including Items 120 and 128–142.
- S014CalRIM-04 Lost / Accidentally Destroyed Records Template
CalRIM's documentation template for records lost or accidentally destroyed before their retention period.
- S015DCA Example — CalRIM Lost Records Documentation
A DCA unit's CalRIM documentation of premature shredding of one box of obsolete administrative paper.
- S023CSLB STD.73 Records Retention Schedule — Cover Page
The cover page identifying CSLB, Approval No. 2023-168, and the records-management approval chain.
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